Auto Workshop / Garage Business-Process Software
From vehicle intake to work order, from spare-parts stock to cashier collection: manage workshop and site machine maintenance end to end in a single software.
At a service center a vehicle is received by plate, a work order is opened, the technician adds parts and labor, the job finishes, payment is collected and an invoice is issued. When this cycle is run on paper and WhatsApp, the answers to which vehicle is where, when which part arrived and how much work each technician did are lost.
The PetroDATA Auto Service / Workshop software digitizes every step of this cycle. Customer, vehicle, work order, stock, staff and finance are unified in a single data model; the entire process from vehicle intake to invoice is on record.
It is a complete business-process software that can also be sold to independent garages; at the same time it connects to fuel automation via the site machine-maintenance module, making the maintenance history and cost of your machines visible.
Managing fuel means managing cost
Measurable cost
In most businesses, fuel is the largest yet least visible expense. When you measure real consumption per vehicle and equipment, you see clearly where you can save.
Preventing loss & leakage
Unauthorized refueling, overfilling and unrecorded withdrawals erode the budget unnoticed. Automation puts every drop on record and closes this leak at the source.
Digitalization & compliance
Audit-ready digital records instead of manual slips and Excel. With ERP integration and compliant reports, your operation becomes transparent and reconciled.
What does it offer?
Intake & Work Order
Card auto-filled by plate lookup, damage diagram, fuel status and intake slip.
Spare Parts & Stock
Critical-stock alerts, purchase invoices, FIFO/average cost and supplier balance tracking.
Technician Workscreen
Jobs assigned to the technician on tablet/PC, adding parts/labor and managing status.
Cashier & Collection
Cash/credit card/open-account collection, one-click conversion from work order to invoice.
Manager Dashboard
Vehicles in-house, daily revenue, low stock and top-performing technician charts.
Automatic SMS Notice
"Vehicle received" and "your vehicle is ready" notifications sent automatically.
From installation to reporting, an end-to-end process
You run the entire process from survey to live monitoring with a single point of contact.
Survey & Analysis
We inspect your site, your existing tank/pump infrastructure and your vehicle fleet on-site; together we define the installation and business model that suits you best.
Installation & Commissioning
We integrate the hardware into your existing system, commission the automation and train your team. On remote sites it runs off-grid with solar/GSM solutions.
Real-Time Monitoring
Every refueling is recorded automatically with the vehicle, operator, liters and location; tank level and all movements are monitored in real time on one panel.
Reporting & Reconciliation
Consumption, cost and stock reports are produced automatically and reconciled with your ERP and accounting systems. You get alerts for anomalies and leaks.
Frequently asked questions
Can it be purchased for the workshop only, without the fuel system?+
Yes. The auto-service software can be used independently; if you wish, it works integrated with fuel automation and site machine maintenance.
Are customers notified automatically?+
Yes. An automatic SMS can be sent to the customer when the vehicle is received and when the job is completed.
How are stock and cost calculated?+
Part entries are booked to stock via the purchase invoice; cost is calculated automatically by FIFO or average method, and the wholesaler balance is updated.
Put every drop of fuel on your site on record
Talk to our team for a free assessment and demo. Together we'll define the setup and business model that fits you best.